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Faculty and Staff

Welcome to Montreat College

Here's a brief orientation to Montreat College services - where to go to do different things, and links to find out more about how they work.  (This page was brief at one time.  Now it's quite long and comprehensive.  Enjoy!)

Information Technology Help

First off, notice that you're on the Information Technology welcome page, where you can find info and help for accessing IT related topics at Montreat College.  you can always come back here to browse and look at this information again.  To get here, you can go directly to "online.montreat.edu" in your web browser and look for the help links.

Software You Can Use

Microsoft Office

With your continued employment at Montreat College, you have an included license for the Microsoft Office suite, for up to 5 devices (Windows, Mac, and mobile).  That includes Word, Excel, PowerPoint, Outlook (if you don't want to use Outlook Web Access for email), and a few other programs for Windows. To download and install, you'll need to log in to your Office 365 Email account, click on the Gear icon at top right, go to "Office 365 Settings" at the top of that menu, and then click on "Software" on the left sidebar.

Google Docs

With your College account comes a subscription to Google Docs and other Google Apps.  You're welcome to use these for classwork.  If teachers require that you submit your work in Word format, you can download these documents and export them in Microsoft format.  See below.


Hangouts with Google Apps

We support Hangouts for video conferencing, which may be the easiest option for students to use as well.  There's a handy Hangouts meeting link maker on our online.montreat.edu Hangouts Page as well. Use it to pre-schedule any meeting.  It supports screen sharing, but has limited control of who is the "presenter."  One cool thing about Hangouts is that, from within Hangouts, you can call US phone numbers to include participants over the phone. (There's no call-in support.)

Skype for Business (was Lync)

As a staff or faculty member you can use Skype for Business in your classes. Make sure you've downloaded and set up the Office suite above to use that.  Students will need to set that up as well, so make sure everyone you plan to invite to your meeting is set up to use Skype for Business before you plan your meeting.

About online.montreat.edu

Our online web portal is "online.montreat.edu" and from there you can get to many services directly.  It's a good idea to bookmark that link, or make it a favorite, so you can get back to it easily.  It has links to some commonly used services.  You will see some common links across the top navigation:

Office 365 Email

Montreat College uses Office 365 for email.  You may have already found how to access your email if you received a link to this page and followed that.  So congratulations!  We use Office 365 Email for all of our email communication,  to conduct all of our room and resource scheduling, and to share calendars with one another to see who is busy when.  

Whenever you use email to communicate with other faculty, staff, or students, it is Montreat College policy to use your official college account to send  email, and not a personal email account.

Google Apps Details

Google Apps Account

You may have your own personal Google account.  Montreat College also provides a Google Apps account for you to use, to help foster collaboration and provide document management tools.  Montreat doesn't use Google for email, though, so that is turned off.  If you have a personal Google account, you may need to get used to switching your active account.  You can also use two different browsers, like Firefox and Chrome - one for your student tasks logged in to your student account, and the other logged in to your personal account.

Use your organizational ID to log in to Google Apps (username@montreat.edu)  You have a Google Apps account, with access to Google Drive for using Google Docs and other applications, Google Forms, Google Classroom, and other Google Apps - everything except email is supported.   On the online.montreat.edu portal page you'll see links to commonly used Google Apps services as well as standard, shared Google Drive folders that are accessible from outside the college network.

Store and Share on Google Drive

Montreat College uses Google Drive to share documents and resources among community members.   Google Drive provides a cloud based file storage that is accessible from outside our college network.  You can share individual files, and even entire folders of files, with other Google Drive users both inside and outside our organization.

Many students are used to using Google Docs and Google Drive, and may share documents with you.  We would prefer, but do not require, that students use their college Google account for this purpose, so that you can be sure that the document is from who you think it's from.

Edit Documents with Google Docs

Google Docs, available inside Google Drive, is a great way to edit documents for class.  You can easily share your work with your teacher, the writing center, or other students where they can comment on it.  You can also collaborate on documents in real time - several people can edit the same document at the same time. 

If you need to have your file as a Microsoft Word file you can download the doc as a Word file to your Documents area, and then upload it or attach it to an email.  Or - just copy and paste the link to the Google Doc from the URL area of your browser.  If you want to send a link be sure and share the document to be viewable by anyone with the link!  Note that Google Docs keeps a record of changes in the revision history, too, with timestamps, which is useful if you need to verify that a student completed certain work at a certain time.

Making Presentations

There are a variety of tools you can use for presentations, including Google  Slides, Microsoft Powerpoint, and Prezi.  Feel free to set up a Prezi educational account for yourself, so that you can download a presentation for offline viewing - important if your internet connection goes down.  If you use Google Slides, be sure and save your presentation as a PowerPoint presentation in your documents, so that if the internet goes fwoop while you are about to present, you aren't stranded in "Duuhhhh" mode.

Calendar - Use Outlook

We do not advise that you make heavy use of the Calendar feature of Google Apps.  Here's why.

Self Service - Attendance, Final Grades, and Official Schedule

Self Service is the face to our student information system. Use it to:
  • Record midterm and final grades
  • Record attendance
  • Examine official class rosters along with email addresses.
Use just your username to log in to Self Service. For instructions, see below on the links in the Faculty-Staff room.

Leverage the Library

The library provides reference services for all faculty and students.  For faculty, the library can put on reserve and available a number of e-books and other electronic resources to make your classroom experience richer.   For students, librarians are on call to help you with research.  Our library has access to a vast collection of online articles and databases to help you with your academic work.

The Library Help site contains a very useful "ask a librarian" feature for students.  Please encourage your students to ask librarians for help finding research materials, particularly in advanced degree courses.

In addition, the Library provides forms for inter-library loan and reserve requests.  The library staff can research compile a collection of online PDFs or other resources that your students can access to further their education.

Passwords for accessing the library reserves and online library materials are available under the Library Help page as well.  You'll need to log in with your college credentials to access that information.

Faculty-Staff Room

This room contains important information and policies about working at Montreat College, with resources for faculty and staff and helpful instructions and videos for how to access Self Service and Moodle.

The up-to-date link for the Faculty-Staff room is on online.montreat.edu at the bottom of the right sidebar.

Share in the Community Room

This room contains a place to post prayer requests and for-sale items.  It also contains a few other helpful resources and documents provided by different groups on campus, such as Student Services and the Chaplain's Office.  The Community Room is part of our main Moodle portal.

Online Course Delivery via Moodle Portals

online.montreat.edu is the primary gateway to Moodle portals.  Montreat College uses Moodle as its primary learning management system.  

Montreat has two main Moodle portals:
  • Moodle for Online Programs is the red bordered one, and it contains courses delivered only for the Online AS, BBA, BPHS, and MSML programs.
  • The other Moodle portal contains all other classes including online PLUS classes.  (PLUS classes are classes that fulfill advanced degree prerequisite requirements.)
If you don't find your class, you might go back out to online.montreat.edu and try the other portal.

All Moodle portals require only your username to log in.  No @montreat.edu.

All courses are added automatically to Moodle, with instructors appearing in those courses within 30 days of start date, and all students appear in those courses wtihin 7 days of the course start date.

If you need help with Moodle, please see the Faculty Staff room.

If you want to use another system, such as Google Classroom or a system provided by a textbook. you should link to the relevant resource from within your Moodle class instance.

Additional Links

Our website home page at www.montreat.edu contains additional service links under the Current Students and Faculty & Staff links at the top.